Council Meeting Minutes
February 14, 2008
Meeting called to order at 7:30 pm by Mayor Mary Barber. Pledge of Allegiance was recited.
Roll call: Ed Vanek – Absent
Warren Simpson – Present
Vickie Carroll - Present
Detria Hiles – Present
Ray Robinson - Present
Jo-Ann Hite – Present
Mary Barber – Present
Aaron Reedy – Present
Mary asked if any visitors wished to speak. Chris Wallace of
Martin Crow of 8179 Long St. and Lee Backulich of 8199 Long
Michael Betts from GGC Engineers was present to discuss projects. Mary said she spoke with Michael Carder from GGC and was looking for a grant to replace all the water lines in the Village, and another to do storm sewer and drainage upgrades. Mr. Betts said the CDBG application is due April 19th and the OPWC application is due in the fall. He said last year we applied for funds for a water study (which did not get approved), and a wheelchair ramp for the municipal building (which was approved, but Council decided not to go through with it). For the OPWC, we would have to have the engineering done and the permit already from the EPA, but those are big steps. He said he helped on a project in Sugar Grove where the design fees were 10 – 12% of the entire project. That came to about $100,000. He said Sugar Grove’s water lines were from the 1930’s. Thurston’s lines are from 1975. Detria asked why the engineer retainer fee increased from last year. He was not sure, and will get back with us on that.
Discussion was had regarding whether the main lines or the service lines were the problem. Lowell Hite said there were no problems with the mains. He said they were in the service lines.
Jo-Ann said we need grants for roads. Mike said there is more funding available for roads than for water projects. Mike said we need to sit down and look at the extent of storm sewer, roadwork, and waterline work that needs to be done. Detria said she spoke to someone at the state and is concerned that they don’t have us in their database of ever having received grants before since the Annual Income Program Report was not given to us. Mary asked if we’d rather apply for grants for streets for water. Detria said water.
Mike said fixing service lines will be cheaper than fixing the mains. Detria said the meters need replaced, too. Mike said we need to come up with costs. He can give us options as to how we can proceed. Mike said we first need to come up with a comprehensive plan. He asked how Council would like to proceed. Detria said we need the numbers and asked if he could have them before the next Service Committee meeting on March 5th. He said he’d send them a couple weeks before the meeting. Chief Jim Hite said fire protection is another reason to get funds for improving the water lines. They need 6-inch lines for hydrants and a lot of the Village has 2 – 3 inch lines in place. Mary said we’d put our heads together at the Service Committee meeting.
Ray made a motion to approve the January 22, 2008 special
meeting minutes. Vickie second. All yea, with
Aaron got an opinion from Solicitor Jeff Feyko regarding the
unapproved minutes for December 2007.
Jeff said Mary should have broken the tie in the January meeting, but
since she didn’t, bring the vote up again and see what happens.
Mary asked if there was any legislation. Aaron said there were three pieces.
Jo-Ann made a motion to waive the three-reading rule and
declare an emergency for Ordinance 2008-2 An Ordinance Authorizing the Mayor
and Clerk-Treasurer to enter into a contract with the City of
Detria made a motion to waive the three-reading rule and declare an emergency for Ordinance 2008-3 An Ordinance to amend the 2008 Appropriations Ordinance and the Declaration of an Emergency. Vickie second. All yea.
Detria made a motion to waive the three-reading rule and declare an emergency for Ordinance 2008-4 An Ordinance Authorizing the Mayor and Clerk-Treasurer to enter into a contract with GGC Engineers, Inc for Engineering Services and the Declaration of an Emergency. Vickie second. All yea.
Report from Fire Chief – Jim Hite was present
and presented his report (see attached).
He said he needs approval to take the chassis off the old medic and give
it away for training, or sell it for cash.
Jim said he is working with April Valente from our insurance
company to make sure the
Report from the Service Committee: Didn’t meet in February.
Report from the Safety Committee: Minutes attached.
Report from the Finance Committee: Didn’t meet in February.
Report from the Rules Committee: Didn’t meet in February.
Report from the Regional Planning Representative: Robert Ortman said the meeting was cancelled.
Ray asked about how the Village would enforce any property maintenance codes. Detria said nuisance letters have helped in the past with minor issues. We’ve only talked about establishing codes; nothing is in place.
Report from the Village Administrator: Michelle said she got a call from the Clerk/Treasurer in Pleasantville wanting to know if we want their old playground equipment. If so, we need to get it out within 2 – 3 weeks. Council agreed they did not want the equipment.
Michelle said the township took care of some potholes for us. Jo-Ann said they missed a huge hold on Maple. Township wants to know if we want them to put together a contract for pothole repair, or just do it as we request it. Everyone agreed it’s okay for them to give us a quote on a contract.
Michelle asked if
Council wanted to do anything more with Mark about testing water meters now
that we have borrowed a meter tester.
Michelle said Detria called her and asked if there were reports of any missing signs in town. No one knew of any. Detria asked about digital recording options for minutes. Should we do something different? Council discussed a few options.
Michelle said she called The Window Man because several pieces of their work came off during the recent heavy winds.
Michelle said the
meter has been pulled from the pump house and sent to
Old Business – Ray made a motion to accept the proposal from Brian Zets of Wiles, Boyle, Burkholder & Bringardner for Village Solicitor. Detria second. All yea, with Jo-Ann abstaining.
Council listed the current issues they should begin looking into:
Mar brought a draft of the “History of Thurston” sign to share with Council.
Detria asked about
Detria said we need leadership advice; possibly a contract with another Village Administrator with experience. Discussion was had regarding the issue. She said she will get a resume and proposal from Terry McGrath for Council to consider.
New Business – Jim Hite said that Jo-Ann would need to take the 700 class. He will get her the information.
Council discussed the audit engagement letter for the 2006/2007 audit. Ray made a motion to accept the engagement letter and authorize the Mayor to sign on behalf of the Village. Vickie second. All yea with Jo-Ann abstaining and Warren opposed.
Detria made a motion to adjourn. Jo-Ann second. All yea. The time is 10:45 p.m.
Aaron L. Reedy, Clerk