Council Meeting Minutes
December 13, 2007
Meeting called to order at 7:30 pm by Mayor Mary Barber. Pledge of Allegiance was recited.
Roll call: Robert Ortman – Present
Warren Simpson – Present
Ed Vanek – Present
Vickie Carroll - Present
Laura Clark – Present
Detria Hiles – Present
Mary Barber – Present
Aaron Reedy – Present
Mary announced that Kevin Ety’s seat as trustee on the Walnut Creek Sewer Board is up as of the end of December. Kevin Ety was the only person present interested. Ed made a motion to open nominations for the position. Robert second. All yea. Ed made a motion to nominate Kevin Ety to the position. Laura second. All yea. Ed made a motion to appoint Kevin Ety to the position of trustee of the Walnut Creek Sewer District Board beginning January 1, 2008. Robert second. All yea.
Mary asked if any visitors wished to speak. None did.
Robert made a motion to approve the November 2007 meeting
Ed made a motion to adopt Ordinance 2007-22, An Ordinance to amend the 2007 appropriations ordinance and the declaration of an emergency. Vickie second. All yea.
Ed made a motion to waive the three-reading rule and declare an emergency for Ordinance 2007-23, An Ordinance amending ordinances 9-24-89, 12-20-90, 2003-25, and 2005-11 by increasing rates and charges for water service and the declaration of an emergency. Robert second. All yea.
Robert made a motion to adopt Ordinance 2007-23, An
Ordinance amending ordinances 9-24-89, 12-20-90, 2003-25, and 2005-11 by
increasing rates and charges for water service and the declaration of an
emergency. Laura second. All yea, with
Report from Fire Chief – Jim Hite was present. He said he would like to move his part to later in the meeting. Ed made a motion to amend the agenda to allow for this change. Laura second. All yea.
Report from the Service Committee: Robert said the service committee met
November 13 at 7:30pm, but he did not keep notes from that meeting. He said they also met November 26 at 7:30pm,
but did not keep notes from that meeting.
They met December 5 at 7:30pm at the municipal building. Present were Vicki Carroll, Michelle
Shumaker, Ernie Harter, Ed Vanek and Robert Ortman. Discussion centered on the future
Report from the Safety Committee: Ed said the safety committee met on 12/3 at 7:30pm with the Finance committee and deferred to their notes.
Report from the Finance Committee: Laura said they met on 12/3 at 7:30pm with the Safety committee and discussed financials in the fire fund. They also reviewed specs on a new truck.
Report from the Rules Committee:
Discussion arose as to why a different financial report was necessary. Detria said it was a Payment Summary. Aaron asked if this Payment Summary was what she wanted in lieu of the current financial report or in addition too it? Detria said she didn’t know – she prefers the Payment Summary. Aaron suggested keeping the same format for the official financial statement, and if she or anyone else wanted the payment summary, they could ask him to print it.
Report from the Records Committee: Aaron said they met on November 20 at 7:00pm. Aaron Reedy, Mary Barber, Lowell Hite and Jeff Feyko were present. The committee discussed the new legislation for Open Records Policy Ordinance and a Mission Statement of Principles Resolution that are now required by the Ohio Revised Code. The proper process of destroying records was discussed. The proper method of handling public records requests was discussed.
Jeff said the Records Committee has to meet at least every six months.
Jeff made a motion to recommend to the Rules Committee and to Council adoption of the two pieces of legislation. Mary second. All yea.
Jeff mentioned that committee minutes must be done in writing and brought to the clerk by the appointed person on that committee. Meeting was then adjourned.
Report from the Regional Planning Representative: Robert said Tim Moore of
Report from the Village Administrator: Michelle didn’t have anything to report, but she did have a couple of questions for Council. She said a citizen on Long St is complaining about the drainage. They wondered if it was the Village’s responsibility. Council discussed and said no. The Village never accepted the Long Street extension when it was completed a few years ago. It was agreed that even if they did, it was not our responsibility to maintain.
Michelle said the township had some issues clearing our streets at the last storm. Two families had basketball hoops, which have since been moved. There is also a pine tree at Broad & Wilson that needs trimmed. Mary and Ed suggested Michelle as the property owner to trim it. If she does not, we will have it trimmed.
Report from Fire Chief – Jim Hite was present and submitted the report. He would like to go into Executive Session to discuss personnel issues. Ed made a motion to go into Executive Session to discuss personnel issues. Jamie Carroll may stay. Detria second. All yea. The time is 8:06 p.m. At 9:15, Ed made a motion to come out of Executive Session. Laura second. All yea.
Old Business – Council reviewed proposals for Village
Solicitor from three sources; Jon M. Browning, Roger Weaver, and Brian
Zets. Mary suggested Council take these
home and review.
Aaron asked for an “official
status” of the JEDD talks so he knows how to proceed with water contract
negotiations with the
Mary said in her conversations
with a couple of the trustees, she feels this isn’t too likely to happen. Detria asked if we were definitely getting
Detria would like to see us get the exact same terms we have now, but have the clause taken out where they can “acquire” our line by annexation. Aaron said we can present that, but they wouldn’t be gaining anything, so they probably wouldn’t go for it. Aaron said another line of thought would be that maybe them being able to “acquire” our line is not such a bad idea – it’s a 40-year old line – they would then have to maintain it to keep water coming to us.
Ed made a motion to table the JEDD
conversations until January.
New Business – Aaron brought up the copy of the card received that announced training for Village officials. He highly suggested everyone take training. He said it’s not good enough to take everyone’s word for it – go learn how you should be performing your duties and responsibilities.
Mary commended Bob and Laura on a
job well done over their past periods of service on council. Ed made a motion to keep Robert Ortman as the
Aaron shared a draft of the 2008 Revenue Budget and the 2008 Expenditure Budget with Council. He asked them to review and let him know if they had any questions or input before the January meeting.
Laura made a motion to adjourn. Robert second. All yea. The time is 9:39 p.m.
Aaron L. Reedy, Clerk