Village of Thurston

Council Meeting Minutes

December 13, 2007

 

Meeting called to order at 7:30 pm by Mayor Mary Barber.  Pledge of Allegiance was recited. 

 

Roll call:          Robert Ortman – Present

Warren Simpson – Present

Ed Vanek – Present

Vickie Carroll - Present

Laura Clark – Present

Detria Hiles – Present

Mary Barber – Present

Aaron Reedy – Present

 

Mary announced that Kevin Ety’s seat as trustee on the Walnut Creek Sewer Board is up as of the end of December.  Kevin Ety was the only person present interested.  Ed made a motion to open nominations for the position.  Robert second.  All yea.  Ed made a motion to nominate Kevin Ety to the position.  Laura second.  All yea.  Ed made a motion to appoint Kevin Ety to the position of trustee of the Walnut Creek Sewer District Board beginning January 1, 2008.  Robert second.  All yea.

 

Mary asked if any visitors wished to speak.  None did.

 

Robert made a motion to approve the November 2007 meeting minutes. Warren second.  All yea.

 

Warren made a motion to approve the November 2007 financial statement.  Robert second.  All yea. 

 

Warren made a motion to waive the three-reading rule and declare an emergency for Ordinance 2007-22 An Ordinance to amend the 2007 appropriations ordinance and the declaration of an emergency.  Robert second.  All yea.

 

Ed made a motion to adopt Ordinance 2007-22, An Ordinance to amend the 2007 appropriations ordinance and the declaration of an emergency.  Vickie second.  All yea.

 

Ed made a motion to waive the three-reading rule and declare an emergency for Ordinance 2007-23, An Ordinance amending ordinances 9-24-89, 12-20-90, 2003-25, and 2005-11 by increasing rates and charges for water service and the declaration of an emergency.  Robert second.  All yea.

 

Robert made a motion to adopt Ordinance 2007-23, An Ordinance amending ordinances 9-24-89, 12-20-90, 2003-25, and 2005-11 by increasing rates and charges for water service and the declaration of an emergency.  Laura second.  All yea, with Warren abstaining.

 

Report from Fire Chief – Jim Hite was present.  He said he would like to move his part to later in the meeting.  Ed made a motion to amend the agenda to allow for this change.  Laura second.  All yea.

 

Report from the Service Committee:   Robert said the service committee met November 13 at 7:30pm, but he did not keep notes from that meeting.  He said they also met November 26 at 7:30pm, but did not keep notes from that meeting.  They met December 5 at 7:30pm at the municipal building.  Present were Vicki Carroll, Michelle Shumaker, Ernie Harter, Ed Vanek and Robert Ortman.  Discussion centered on the future negotiations with Baltimore concerning our water contract.  Ernie had brought up some problems at the cemetery.  This included some troublesome plants, some areas that needed cleaned up, and the possibility of removing some trees and constructing a chain link fence around the property.

 

Report from the Safety Committee:   Ed said the safety committee met on 12/3 at 7:30pm with the Finance committee and deferred to their notes.

 

Report from the Finance Committee:  Laura said they met on 12/3 at 7:30pm with the Safety committee and discussed financials in the fire fund.  They also reviewed specs on a new truck.

 

Report from the Rules Committee:  Warren said they met on November 27 at 7:00pm.  Warren Simpson, Detria Hiles, Vickie Carroll, Aaron Reedy, Mary Barber, Sonny Dupler.  They discuss possible legislation regarding Open Records and public requests that were referred to them by the Records committee. 

 

Warren said they met on December 10 at 7:00pm.  Warren Simpson, Vickie Carroll, Detria Hiles, and Lowell Hite were present.  They discussed Rules of Council and an administration code.  Some items were given to Aaron to forward to Jeff Feyko for review.  Detria asked if Aaron could provide Council with a financial ledger.

 

Discussion arose as to why a different financial report was necessary.  Detria said it was a Payment Summary.  Aaron asked if this Payment Summary was what she wanted in lieu of the current financial report or in addition too it?  Detria said she didn’t know – she prefers the Payment Summary.  Aaron suggested keeping the same format for the official financial statement, and if she or anyone else wanted the payment summary, they could ask him to print it.

 

Report from the Records Committee:  Aaron said they met on November 20 at 7:00pm.  Aaron Reedy, Mary Barber, Lowell Hite and Jeff Feyko were present.  The committee discussed the new legislation for Open Records Policy Ordinance and a Mission Statement of Principles Resolution that are now required by the Ohio Revised Code.  The proper process of destroying records was discussed.  The proper method of handling public records requests was discussed. 

 

Jeff said the Records Committee has to meet at least every six months. 

 

Jeff made a motion to recommend to the Rules Committee and to Council adoption of the two pieces of legislation.  Mary second.  All yea.

 

Jeff mentioned that committee minutes must be done in writing and brought to the clerk by the appointed person on that committee.  Meeting was then adjourned.

 

Report from the Regional Planning Representative:  Robert said Tim Moore of 8520 Millersport Road wanted to rezone the property.  The Regional Planning board didn’t allow it because they consider it “flag lots.”  Robert said there was nothing else of any concern to the Village.

 

Report from the Village Administrator:  Michelle didn’t have anything to report, but she did have a couple of questions for Council.  She said a citizen on Long St is complaining about the drainage.  They wondered if it was the Village’s responsibility.  Council discussed and said no.  The Village never accepted the Long Street extension when it was completed a few years ago.  It was agreed that even if they did, it was not our responsibility to maintain.

 

Michelle said the township had some issues clearing our streets at the last storm.  Two families had basketball hoops, which have since been moved.  There is also a pine tree at Broad & Wilson that needs trimmed.  Mary and Ed suggested Michelle as the property owner to trim it.  If she does not, we will have it trimmed.

 

Report from Fire Chief – Jim Hite was present and submitted the report.  He would like to go into Executive Session to discuss personnel issues.  Ed made a motion to go into Executive Session to discuss personnel issues.  Jamie Carroll may stay.  Detria second.  All yea.  The time is 8:06 p.m.  At 9:15, Ed made a motion to come out of Executive Session.  Laura second.  All yea.

 

Old Business –  Council reviewed proposals for Village Solicitor from three sources; Jon M. Browning, Roger Weaver, and Brian Zets.  Mary suggested Council take these home and review.  Warren made a motion to table for review.  Ed second.  All yea.

 

Aaron asked for an “official status” of the JEDD talks so he knows how to proceed with water contract negotiations with the Village of Baltimore.  We had received some counsel that we don’t have a lot to “give” towards a JEDD, and that Baltimore was most likely wanting to use us as a way into negotiating with Walnut Township.  We had also learned that Walnut Township is not interested in actively looking into this due to input from citizens in that area. 

 

Mary said in her conversations with a couple of the trustees, she feels this isn’t too likely to happen.  Detria asked if we were definitely getting water from Baltimore – was that what we decided?  Aaron said no, but that that he was given the task of renegotiating the water contract with Baltimore, so he’s trying to use what he can in the negotiations.  Aaron said that Baltimore wants to know what we want to do – with both the JEDD and the water contract.  Aaron needs to know what Council wants to do so he can relay that information.

 

Detria would like to see us get the exact same terms we have now, but have the clause taken out where they can “acquire” our line by annexation.  Aaron said we can present that, but they wouldn’t be gaining anything, so they probably wouldn’t go for it.  Aaron said another line of thought would be that maybe them being able to “acquire” our line is not such a bad idea – it’s a 40-year old line – they would then have to maintain it to keep water coming to us.

 

Ed made a motion to table the JEDD conversations until January.  Warren second.  All yea.

 

 

New Business –  Aaron brought up the copy of the card received that announced training for Village officials.  He highly suggested everyone take training.  He said it’s not good enough to take everyone’s word for it – go learn how you should be performing your duties and responsibilities.

 

Mary commended Bob and Laura on a job well done over their past periods of service on council.  Ed made a motion to keep Robert Ortman as the Village of Thurston’s Representative to the Regional Planning Board for 2008.  Laura second.  All yea.

 

Aaron shared a draft of the 2008 Revenue Budget and the 2008 Expenditure Budget with Council.  He asked them to review and let him know if they had any questions or input before the January meeting.

 

Laura made a motion to adjourn.  Robert second.  All yea.  The time is 9:39 p.m.

 

Respectfully Submitted,

 

 

_______________________________

Aaron L. Reedy, Clerk