Village of Thurston

Council Meeting Minutes

January 11, 2007

 

Meeting called to order at 7:30 pm by Mayor Mary Barber.  Pledge of Allegiance was recited. 

 

Roll call:          Robert Ortman – Present

Warren Simpson – Present

Ed Vanek – Present

Vickie Carroll - Present

Steve Reedy – Present

Laura Clark – Present

Mary Barber – Present

Aaron Reedy – Present

 

Mary asked if any visitors wished to speak.  No one did.

 

Ed made a motion to nominate Robert Ortman for Council President.  Steve second.  All yea.

 

Ed made a motion to close nominations.  Steve second.  All yea.

 

Ed made a motion to appoint Robert Ortman as Council President.  Steve second.  All yea.

 

Steve mad a motion to approve Committee assignments as presented.  Laura second.  All yea.

 

Ed made a motion to set Council and Committee dates and times as presented.  Laura second.  All yea.

 

Steve made a motion to approve the December 2006 minutes.  Robert second.  All yea.

 

Robert made a motion to approve the December 2006 financial statement.  Steve second.  All yea.

 

Robert made a motion to waive the three-reading rule and declare an emergency for Ordinance 2007-1, An Ordinance to adopt “Rules of Council” and the declaration of an emergency.  Ed second.  All yea.

 

Ed made a motion to adopt Ordinance 2007-1, An Ordinance to adopt “Rules of Council”  and the declaration of an emergency.  Laura second.  All yea.

 

Robert made a motion to waive the three-reading rule and declare an emergency for Ordinance 2007-2 – An Ordinance authorizing the Mayor and Clerk-Treasurer to enter into a contract with GGC Engineers, Inc. for Engineering Services and the declaration of an emergency.  Steve second.  All yea.

 

Ed made a motion to adopt Ordinance 2007-2 – An Ordinance authorizing the Mayor and Clerk-Treasurer to enter into a contract with GGC Engineers, Inc. for Engineering Services and the declaration of an emergency.  Laura second.  All yea.

 

Ed made a motion to waive the three-reading rule and declare an emergency for Ordinance 2007-3 – An Ordinance Establishing an Appropriations Ordinance for Fiscal Year Ending December 31, 2007 and the declaration of an emergency.  Robert second.  All yea.

 

Robert made a motion to adopt Ordinance 2007-3 – An Ordinance Establishing an Appropriations Ordinance for Fiscal Year Ending December 31, 2007 and the declaration of an emergency.  All yea.

 

Report from Fire Chief – Jim Hite was present and submitted the report (see attached).   Jim said he needed two people for his VFFD board required by the state.  Mary Barber and Vickie Carroll volunteered. 

 

Jim said they are going to hire some part-time people this year, so additional line items will need to be added to the appropriations to account for them.  At first, they will start off working Monday – Friday  7am – 5pm.  Later they will work seven days a week from 7am – 7 pm.  They hope to have them up and running by April.  Aaron asked who the assistant chief is now.  Jim said there is none.  Mike King is no longer the assistant chief, so we need to look at cancelling his Nextel service.  We’ll have to check for possible penalties.

 

Mary asked if council would go into Executive Session to discuss contract negotiations.  Robert made a motion to go into Executive Session to discuss contract negotiations.  Laura second.  All yea.  The time is 8:14 p.m.

 

At 8:43 p.m., Ed made a motion to come out of Executive Session.  Steve second.  All yea.

 

Report from the Service Committee:   Didn’t meet

Report from the Safety Committee:   Didn’t meet

Report from the Finance Committee:  Didn’t meet

Report from the Rules Committee:  Didn’t meet. 

 

Report from the Regional Planning Representative:  Robert didn’t attend.

Report from Village Administrator:  Michelle and Aaron reviewed the proposed water Ordinance that would rescind all previous ordinances and set the rules, rates, and policies afresh in one Ordinance.  Council will review it on their own time and discuss later.  Michelle asked about a couple of closed accounts that she knew we would not get paid for.  She wished to write them off as we have no way of collecting them.  Council agreed to write them off.

 

Old Business –  Mary asked if anything had been done to get a plaque for the village regarding the railroad that was discussed in a past meeting.  Aaron said no, but he will follow-up on it.

 

Robert asked if the missing flag was found.  Mary said it had not been found. 

 

New Business  - Aaron presented a proposed ordinance setting the travel allowance for the Village at $.42 per mile.  Steve made a motion that Village Employees should be reimbursed $.42 per mile when traveling for Village business.  Robert second.  All yea.  Aaron will have the legislation prepared for the next meeting

 

Aaron went over the Loss Control Survey from PEP (the Village’s liability insurance company) with the Council.  They want absorbing ground cover around certain pieces of playground equipment.  They also wanted a preventative maintenance schedule on the pick-up truck that has been unused for years.  Currently Council has no plans to use the truck.   They also suggested we pass an ordinance making the sidewalk maintenance in the village the responsibility of the property owners.  This was already done a few years ago.  The other issues were very minor.  Aaron said he would respond to the survey.

 

Ed made a motion to adjourn.  Laura second.  All yea, except Steve voting no.  Time is 9:45 p.m.

 

Respectfully Submitted,

 

 

_______________________________

Aaron L. Reedy, Clerk