Village of Thurston

Council Meeting Minutes

December 11, 2003

 

 

Meeting called to order at 7:00 pm by Mayor Hite.  Pledge of Allegiance was recited. 

 

Roll call:          Robert Ortman – Present

Nona Buskirk – Absent

Roger Aubery – Present

Warren Simpson – Present

JT Hilliard – Present

Josh Prather – Present

JoAnn Hite – Present

Aaron Reedy – Present

 

Carol Van Velzor was present and asked what was going on with Long Street.  Josh said he got back with Tobin McFarland.  For $1000, they will survey, re-plat, set 5/8” rebars at outside perimeter and submit it to the County Engineer.  Josh showed Council  2 surveys signed by Beiter showing conflicting pin locations.  Josh said that as soon as Beiter’s pins were taken out of his yard, he will take his fence down.

 

Jeff Feyko, Village Solicitor, was present.  He said this needed to be done.  He said Council should hire McFarland to re-plat the map and send a letter to Mr. Beiter showing the conflicting surveys.  JT asked Jeff about revising the maps across the village.  Jeff said he thinks this is an isolated incident, and any other incidents should be handled on a case-by-case basis.

 

Josh made a motion to hire McFarland to do the work according to the quote as submitted.  Roger second.  All yea.

 

JoAnn asked if Chief Mike Jackson had anything.  Mike invited everyone to a Christmas Dinner at the Firehouse on Sunday, Dec 21st at 5:00 p.m.

 

Mike said that at the last Walnut Township Trustees meeting, they voted to put everything (EMS & Fire) south of Bickle Church Road under the service and administration of the Thurston-Walnut Twp. Fire Dept.

 

JoAnn asked if Mike fixed the readout for the water meter.  He said he’s trying, but it’s been difficult running the wire.

 

Josh asked if Santa would be at the firehouse this year.  Mike said he will be there from 1-3pm on Dec 21st.

 

Roger made a motion to go into executive session to discuss litigation.  JT second.  All yea.  The time is 7:20 p.m. 

 

At 7:42 p.m., JT made a motion to come out of executive session.  Josh second.  All yea.

 

JT made a motion to approve the November 2003 minutes.  Roger second.  All yea.

 

JT made a motion to approve the November 2003 financial statement.  Roger second.  All yea.

 

Roger made a motion to waive the 3-reading rule and declare an emergency for Resolution # 2003-23.  JT second.  All yea.

 

JT made a motion to adopt Resolution 2003-23, a Resolution Authorizing the Transfer of Funds and the Declaration of an Emergency.  Roger second.  All yea.

 

Josh made a motion to waive the 3-reading rule and declare an emergency for Resolution # 2003-23.  Warren second.  All yea, except JT, who voted No.

 

Josh made a motion to adopt Ordinance 2003-24, an Ordinance to Amend the 2003 Appropriations Ordinance, and the Declaration of an Emergency.  Roger second.  All yea.

 

Roger made a motion to waive the 3-reading rule and declare an emergency for Ordinance # 2003-25.  Warren second.  All yea.

 

Warren made a motion to adopt Resolution 2003-25, an Ordinance Amending Ordinance No. 9-24-89 and Ordinance No. 12-20-90 By Increasing Rates Charged for Water Service and the Declaration of an Emergency.  JT second.  All yea.

 

Rob Dern is present representing Owen Keller.  He was told everything is going as planned.

 

Roger made a motion to entertain bids to repair the roof, and other necessary repairs, on the street building on First Street.  JT second.  All yea.  JT wants to bring a couple of contractors in to check all the problems that need fixed in the building.

 

Josh made a motion to have ME Companies look at the drain problem on High Street.  Roger second.  All yea.

 

JoAnn said the drain on High Street is working now.

 

JoAnn said we were given 4 maps by Tobin McFarland, and one is missing.  She said it belonged to the Village, and should come back here.

 

JoAnn said the gravel had been done on November 22 in the alleys.  Everyone was okay with it.

 

JoAnn said Lowell’s term on the Sewer District board was up, and there is an open seat.  Roger made a motion to nominate Lowell for the seat.  Warren second.  All yea.

 

JoAnn asked if there was any new business.  JT made a motion to place an advertisement to hire a street person.  He feels there is to be enough work to have a part-time person.  After some discussion, JT rescinded his motion, and asked that the topic be put on the next agenda.

 

JT made a motion to have the Village truck taken down to Taylor’s Chevrolet to get an estimate on all the repairs needed.  Roger said he’d take it down there free of charge.  Josh second.  All yea.

 

Roger said the commode in the bathroom needs tightened down.  Aaron said Bob Black wants to redo the entire bathroom, but has gotten resistance from certain people in the Village office.  JT said that Bob told him he wants to take down the walls that surround the stairway in the hall and re-finish all the floors in the hallway.  He feels the Village should help pay for this work.

 

Josh made a motion rescinding the previous motion made at a previous meeting making Bob Black come to Council to make improvements to the Municipal Building.  Everyone discussed that there needs to be some control.  Josh rescinded his motion.

 

Josh made a motion to have the clerk send a letter to the Thurston High Heritage Association stating our gratitude for the work they’ve done, and encouraging them to continue to do so, also stating that Council would be happy to discuss making financial appropriations towards future projects, and stating we look forward to working with them in the future.  Roger second.  All yea.

 

Josh said that people aren’t assigned tasks for things that have been voted on; nothing gets done.  For example, looking into problems, contacting certain people, and gathering bids and proposals.  JoAnn said the committees need to do that, and it’s not getting done now.  Council wants Jeff to look into the issue and make recommendations for issues of nonfeasance and malfeasance.

 

JT said this was Josh’s last meeting as that his term is up.  He said Josh has been an excellent councilperson, and he’s done a lot of activity on behalf of the Village.

 

JT said we need to get signs ordered for the new Mayor, Mary Barber, to put on all the corporation signs.  Council agreed it’s okay to order, Aaron will do so.

 

JoAnn asked about the five official posting spots in the Village.  Ordinance 3-28-95-3 states it is:

1)      Thurston Municipal Building

2)      Thurston Post Office

3)      Faler’s Feed

4)      Parrott Electric

5)      Thurston Pizza & Carryout.

 

Conversation ensued that no one goes to any of these placed except the Post Office, and the Carryout has been closed.  Council agreed to put this issue on the next agenda.

 

JT made a motion to pay bills and adjourn.  Josh second.  All yea. 

 

Respectfully Submitted,

 

 

_______________________________

Aaron L. Reedy, Clerk