Village of Thurston

Council Meeting Minutes

September 11, 2003

 

 

Meeting called to order at 7:00 pm by Mayor Hite.  Pledge of Allegiance was recited.  There was a moment of silence to remember the victims of the September 11, 2001 terrorist attack.

 

Roll call:          Robert Ortman – Present

Nona Buskirk – Present

Roger Aubery – Present

Warren Simpson – Present

JT Hilliard – Present

Josh Prather – Present

JoAnn Hite – Present

Aaron Reedy – Present

 

Village Solicitor Jeff Feyko was present.  JoAnn had everyone introduce themselves.  At 7:05 pm, JT made a motion to go into executive session to discuss legal matters.  Josh second.  All yea.  At 7:33 pm, Josh made a motion to come out of executive session.  JT second.  All yea.

 

Roger made a motion to approve the August 2003 minutes.  Josh second.  All yea.

 

Nona made a motion to approve the August 2003 financial statement.  JT second.  All yea.

 

Keith Doll was present from ME Companies.  Keith discussed the scoring process for District 17 grants.  He said the local share percentage is what the Village has the greatest control over.  The total cost estimates for the Third St. Storm Sewer Project is $77,000.

 

Keith brought up our 5-year plan.  Council had prepared the plan at the last committee meeting.  JT asked about getting help from the state for the state highway.  Keith said he’d have to look into it.  Josh asked if they have been looking into all sources of grants.  Keith said there are a ton of grants out there.  He’ll send a list of them to us.  JT asked about grants for playground equipment.  Keith said there are some available.  Roger asked how we go about applying.  Keith said there are different requirements for different grants.

 

Back to the application for OPWC – Keith said we need to decide how much match we are willing to make.  JT asked Chief Mike Jackson to write a letter to put with the application.  Mike said he would.  Roger made a motion to make the local match for the Third Street Storm Sewer Improvement Project 25.1%.  JT second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

           

Tammy Prather was present and asked about the Long Street project.  She said there is about 30 feet of 2” water line on Long Street that needs to be replaced per Chief Jackson.  Will that interfere with the storm sewer project?  The majority believed it would not.

 

Aaron asked about the 5-year plan.  Josh said he wanted to amend it by doing playground improvements and handicap access ramps sooner.  Everyone agreed it would be okay.

 

Keith brought up Moline Drive.  He said he did the “cheap review”, as requested last Council meeting.  Per his letter detailing his findings, he cannot comfortably recommend accepting the street without doing more research.  He said he has about 5 hours of research into it so far.  He’d like to see sewer profiles and other plans.  Roger made a motion to allow Keith to continue looking into the Moline Drive plans.  Josh second.  All yea, except Warren, who voted no.

 

JoAnn asked Keith about surveying Elm St.  Keith said we’re going to have to do Long St. for the next project, so we should just wait and do them at the same time.  Josh wants to know how much to do it now – just for the end of Long St.  Keith said barebones survey from ME would be about $700.  They have to get copies of maps and deeds.  That would give us an 8 ½ x 11” sheet with the information.  Keith suggested we might get a better price from a local surveyor.  JT made a motion to get prices from local surveyors.  Roger second.  All yea.

 

 

Chief Mike Jackson was present representing the Fire Department.  He said the Safety Committee meetings at the firehouse have been beneficial.  Basically, he’s just been answering questions that have arisen, and clearing up rumors. 

 

JoAnn had requested a list of phone numbers, addresses, etc from Mike.  He said he will have a roster for her by next meeting.

 

JT asked about pool money.  Mike said Mike King has the information.  Mike Jackson said the fire department will no longer fill pools in the future; it’s too much of a hassle.

 

Mike said they have a 1985 Drummond Step Van – Rescue that they don’t want or need.  It has 222,000+ miles on it (needs about $3000 worth of work).  Chief Murphy of Gahanna said they want it.  They have a 2001 LTD Crown Victoria Police Cruiser they want to swap with us.  There are 90,000 miles on it.  Mike wants to use it as a station car.  No one will be permitted to take it home; and there will be no joyriding.  There will be rules that everyone must follow.  Mike said the Township Trustees have already verbally given their blessing to the swap.

 

Roger made a motion to swap the Village’s 1985 Drummond Step Van with 222,000+ miles for Gahanna’s 2001 LTD Crown Victoria cruiser that has 90,000 miles.  Nona second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

Josh made a motion that the station car guidelines have to be set in writing and approved by Council before the car can be put into service.  Roger second.  All yea.

 

JT and JoAnn said they would like for new department members to come to be introduced to Council.  Mike had no problem with that request.

 

Josh Friesner apologized to Council for his junk car being left sitting so long on High St.

 

Josh said the Junior Firefighters meetings are the first and third Thursdays of the month from 7pm – 9pm.

 

Nona told Mike Jackson that she wanted an updated roster.

 

Tammy Prather asked if there was a disaster plan for the Village.  Robert said a disaster center would be the firehouse.  He said that the basement of the municipal building could be used, also.  JoAnn said they could also meet at the United Methodist Church.

 

Roger made a motion to waive the three-reading rule for Resolution # 2003-17.  Josh second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

JT made a motion to adopt Resolution 2003-17, a Resolution Accepting the Amounts and Rates as determined by the Fairfield County Budget Commission and Authorizing the necessary Tax Levies and Certifying them to the County Auditor and the declaration of an emergency.  Roger second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

Roger made a motion to waive the three-reading rule for Resolution # 2003-18.  Josh second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – No

 

Warren made a motion to adopt Resolution 2003-18, a Resolution Authorizing the Transfer of Funds and the Declaration of an Emergency.  JT second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

JT made a motion to waive the three-reading rule for Resolution # 2003-19.  Roger second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

JT made a motion to adopt Resolution 2003-19, a Resolution Authorizing the Mayor to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvements And/Or Local Transportation Improvement Program(s), to Execute Contracts as Required, and the Declaration of an Emergency.  Roger second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

Warren made a motion to waive the three-reading rule for Resolution # 2003-20.  JT second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

JT made a motion to adopt Ordinance 2003-20, AN ORDINANCE TO AMEND THE 2003 APPROPRIATIONS ORDINANCE AND THE DECLARATION OF AN EMERGENCY.  Josh second.

Robert – Yes

            Nona – Yes

Josh – Yes

Roger – Yes

Warren – Yes

            JT – Yes

 

JoAnn said we need a new phone for the office.  Nona made a motion to get a new phone.  Roger second.  All yea.

 

JoAnn said we need to go to Walnut Township Trustees for snow removal for this winter.

 

JoAnn asked about the guy coming about gravel for the alleys.  Josh said the guy he tried to get is in the hospital.  He got a quote from Lancaster Limestone.  Josh thinks we should table the issue until we can talk to this guy.

 

JoAnn said at the last meeting she mentioned that our trash bills were going up due to taxes.  She said she was wrong – it’s really a disposal fee of $2.00 per ton.

 

Josh made a motion that Trick-or-Treat will be on October 30th from 6pm – 7:30 pm.  Roger second. This will coincide with Baltimore and Millersport.

            Robert – Yes

            Nona – Yes

            Josh – Yes

            Roger – Yes

            Warren – No

            JT – No

 

JoAnn said the FHA load is due this month.

 

JoAnn said the fire truck loan payment is due this month.

 

JoAnn asked Council how many times they wanted Sam’s Pest Control to keep spraying for mosquitoes.  Everyone agreed to once a week until October 9th, where they will discuss the issue again.

 

JoAnn said Ken Heiberger looked at Long Street on 8/27/03.  Terry Prather said there is sealer on the cracks now.

 

JoAnn said they want to take down the fence between the municipal building and the new building and put up a new one.

 

Roger made a motion to pay bills and adjourn.  Josh second.  All yea. 

 

Respectfully Submitted,

 

 

_______________________________

Aaron L. Reedy, Clerk