Thurston Board of Public Affairs

Meeting Minutes

February 10, 2004

 

 

Lowell called the meeting to order at 6:35 p.m.

 

Roll call:  Lowell Hite – Present; Bev Reese – Present; Laura Clark – Present; Aaron Reedy, Clerk – Present

 

Laura made a motion to approve the January 2004 meeting minutes.  Bev second. All yea.

 

Bev made a motion to approve the January 2004 Financial statement.  Laura second. All yea.

 

The Board went over the ISA rating letter from the Insurance Services Office.  The village remains a class 5.

 

Bev asked if Walnut Creek Sewer District (WCSD) had been reading the meters.  She said when they read hers, they didn’t put the lid back down.  She didn’t think they were reading it right.  Lowell said “What are you gonna do?  You can’t hold their hands.”

 

Aaron discussed the advantages of remote readers to be used with meters that have a radio signal.  WCSD had the opportunity to buy a used system, but it was voted down by the WCSD in the past.  Aaron suggested that when we buy new meters, we buy the remote kind so we can set ourselves up for the future.

 

Lowell said WCSD put out red tags today around 11:00.  Aaron will do the red tags from now on so they go out a day earlier.

 

WCSD asked what the BOPA wanted to do about Stu Savage’s account.  His January bill was for 21,600 gallons, but his normal usage is between 3,000 – 4,500 gallons.  Bev made a motion to charge him only for the last 12 months average cost, and to credit his account the difference.  Laura second.  All yea.

 

Lowell said he went up to the water building to check on an electric heater.  He noticed he graph showing when the pump runs.  The pump hadn’t run since Thursday.  It didn’t run Friday, Saturday or Sunday.  He checked the manual switch – it worked.  He let it run a couple of hours.  Ice had shorted the wire out at the water tower.  He thawed it out and now it’s working fine.

 

WCSD didn’t notice this problem on their daily routine check.  Aaron will send an e-mail to the WCSD to ask them why this wasn’t noticed.

 

The board discussed the possibility of doing our own water operating/billing.  Lowell said Pleasantville has been looking at doing something different for about a year.

 

Mayor Mary Barber was present.  She asked Lowell if he has any tools in the back of his car that belong to the Village.  He said he did.  Mary said we’re going to keep those tools and meters in the room across from the Council Chambers from now on so WCSD has access to them, too.  Lowell wants there to be a form for them to sign to check things out.  Mary agreed

 

The second issue brought up by Mary was regarding a meter that had been replaced for a resident, but the final reading wasn’t given to WCSD, per Kristi.  Lowell said there was a final reading on the old meter, and it was given to Kristi.

 

Mary said that the BOPA has a chlorine pump belonging to the Village of Pleasantville that’s been used by the Village of Thurston for quite some time.  She asked if they had anything of ours.  Lowell said they had a meter or two, but it’s not big deal.  Lowell said our new pump was in today, so he’ll install it and take the old one back to Pleasantville this week.

 

Mary asked Lowell if he had ever changed readings on the books over at the WCSD office.  Lowell said he doesn’t anymore – all readings/adjustments are done in ink.

 

Bev made a motion to pay bills and adjourn.   Laura second.  All yea. 

 

 

 

Respectfully Submitted,

 

_______________________________

Aaron L. Reedy, Clerk